Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. This forum has a treasure trove of great info Scouters helping Scouters! From How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Our Troop had an out of council Life scout transfer in earlier this year. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. I wasnt aware of this. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. There is currently no import capability for the activity logs. But Easily create login settings for each of your members and assign them to a User Group. Advancement Rules Checking. parse_activity_report.py Apple Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. We have ~65 scouts and years of activities to migrate. I know of some units that have just aggregated the data for each Scout and created one entry. In Scoutbook I had to enter their leadership history by hand. Easily stay in contact with your unit through email. I wrote a custom Python program to convert the data to CSV. Visit @LisaR Did you get any response? Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. What Scout information are you trying to transfer? This forum has a treasure trove of great info Scouters helping Scouters! Our troop is currently using SOAR for calendar and email notifications. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Select all available fields. With Scoutbook you can create customizable calendar of events, For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Quickly add activities to your database for regularly occuring events such as weekly meetings. Allow your members to register and pay for upcoming activities quickly and easily. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Remember where you created the file so you can find it later! You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. See the guide here. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. The program comes with a number of built-in activity types but you can add your own custom types as well. They are auto-magically added via the scout and adult registration process. EBlast - We have a weekly automated email from SOAR that goes out and lists upcoming events. His former troop used Troopmaster and we use ScoutBook. Merit Badges: This was also mostly up to date already (same as ranks). For more information, please see our Step 5: Click on Pending Acceptance. Or you can go to individual Scout Advancement pages and add them that way. This is interesting data on camping and activities. Add custom fields to the database to track details for items not included on the standard data tracking screens. The main thing is accounts for everyone and training so people know what to do. Are there any ways to do these two things in ScoutBook? Another time saver is to enter your scout and parental data before entering data on your adults. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. I know of some units that have just aggregated the data for each Scout and created one entry. My troop is also migrating to Scoutbook from Troopmaster. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. can all be specified for each activity. I have exported the service hours and camping nights from TroopMaster into PDF. No response so far, unfortunately. This report was a separate PDF file for each scout. when used in Scouting Forum discussions. This forum has a treasure trove of great info Scouters helping Scouters! Detailed tracking of fundraiser sales and payment collections. Camping Nights and Volunteer Hours: This is the killer. Scoutbook provides access to valuable tools and For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Im not sure if I can pull similar reports from IA. For more assistance, see the getting started guides here. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. For example a single service project with 50 hours of service. Good to see this can be integrated. I converted our Troop over from TM to SB last fall. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Reddit and its partners use cookies and similar technologies to provide you with a better experience. meeting, to tracking attendance and advancement. Things like short vs. formal first names, misspellings, etc can affect the matching. It is this initial migration/import to get things started that is needed. Then, you would include that adult on any mailings. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). I want to simplify things and move everything to Scoutbook. Thanks. This took a while. .jumbotron .section-inner { We are also using Troopmaster for Advancement. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Choose from either a dark or light theme for your site. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Create custom permission slips for your upcoming activities. I had to do this by hand. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Select area: Adult Data .jumbotron .section-inner { You have to enter an end date for their service and they will not be in your roster any more. We are now manually entering all 250 events into Internet Advancement. Click on MB Counselor List. on getting data out of Troopmaster and massaging it into the right Has anyone saved their notes or produced a guide on how to make this transition? Parse the exported scout data file into something appropriate for Scoutbook. Helps ensure more accurate data entry. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. I dont think Troopmaster supports exporting activities either. We are about to begin our migration from TM to ScoutBook as well. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Hi Michael, As @Stephen_Hornak noted, its not possible to import activity records to IA2. It might be a way to avoid manual maintenance. easy-to-use interface. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Scoutbook is also free and I think we were paying $75/yr for Troopmaster. User Accounts/Passwords We just had to enter some updates. I wrote a custom Python program to . These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Step 4: Select Application Manager. This topic was automatically closed 7 days after the last reply. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? What is the Log In as Den Leader For? The program includes standard BSA training courses but you can add your own local or custom courses as well. Easily import your data from PackMaster 2016 so you can get started in your new program. (SB), What do the red icons mean at the top of the Scoutbook pages? the Scouting experience is a journey like none other. If you do this, keep in mind is will mess up nights for . Merit Badge Counselors: This is currently an unknown. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. You can even Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). tracking advancement, milestone achievements and all the fun One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Easily stay in contact with your unit through email. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. Scouting units have many people who they need to keep in contact with on a regular basis. But some retired members were also in there. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. I agree that it would be great to have someone to talk to who has actually gone through the process recently. You can also print Award Cards for your awards as well making the whole process quick and simple. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). Your unit roster Scouts and Adults should already be in Scoutbook. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. www.my.scouting.org account. This topic was automatically closed 7 days after the last reply. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. Use Git or checkout with SVN using the web URL. This contains information about each scout in your troop and his parents. Merit Badge Counselors: This is currently an unknown. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Thank you for your thoughts. There is nothing more rewarding than helping Scouts through Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Easily import your data from Scoutbook to get started managing your records in PackMaster. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Units should not be entering MBCs. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. This topic was automatically closed 7 days after the last reply. It has been several years since I looked into it. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. sign in Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Easily create groups of members to include on specific reports. You signed in with another tab or window. I did not realize that TroopMaster didnt export this info. We do like SOAR, just dont like manually maintaining two lists. When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. How To's, and so much more! If they do not, thats a good proposal to make to them. New comments cannot be posted and votes cannot be cast. Welcome! And if your Scouting adventures take you Login to get started. advancement data anywhere at any time. It may not be as onerous as expected. As a result, the pseudo-adult-leader method might not work. Website Theme Choose from either a dark or light theme for your site. I am the advancement coordinator for our troop and we have always used Troopmaster Web. The Scouting app is available for download on Also note that some events like Philmont will probably already be there. The app also has what seem like off decisions to me. It contains information about each scout in your troop and his parents. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Words get reused, for example platform might refer to the device (or a group of devices). Are you sure you want to create this branch? Format: Comma delimited Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Quickly add activities to your database for regularly occuring events such as weekly meetings. You cannot delete them. Credit toward Camping, Hiking, Service, etc. There was a problem preparing your codespace, please try again. In 2016 they had an automated process for importing some Scoutbook export/backup files. For more assistance, see the getting started guides here. You can import advancement partials and certain logs into Scoutbook as well. I wish I could provide a turnkey solution but Edit activity, attendance, and other details on your unit's activities. The Insert upcoming events button at least looks helpful. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. format for Scoutbook. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Click "Add All>>", Adult.txt file: It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. I didnt realize it had any options to integrate with SB. I only did this for the active scouts. If not, Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. We use the SOAR feature to imbed Scoutbook in a SOAR window. Members: All Scouts Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. I am aware from reading previous posts that there is not a direct transfer of camping nights. to use Codespaces. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? You can If not, what have others here done to accomplish these things? Powered by Discourse, best viewed with JavaScript enabled. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Your unit roster Scouts and Adults should already be in Scoutbook. sometimes the act of leading can get lost in the act of To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. }. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. Take a look at a sneak peek of our new PackMaster Web 2.0. Our only blocker for full adoption are service hours and camping nights. Easily import your data from Scoutbook to get started managing your records in TroopMaster. Members: All Adults files here: Easily promote all of your scouts to the next grade and the beginning of each new school year. The first file you should transfer from ScoutBook is the Scout file. A tag already exists with the provided branch name. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. New replies are no longer allowed. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. The program comes with a number of built-in activity types but you can add your own custom types as well. Select area: Scout Data Helps ensure more accurate data entry. I am a competent Python programmer. Scoutbook is your go-to tool to ensure not a moment is missed - NOT for former scouts. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: Its surprising to me that there is no bulk import feature for these activities. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Post unit announcements to your website, home page, and newsletter. ok, thanks. Parse the exported adult data file into something appropriate for Scoutbook. Press the Export button to create a file. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. For example a single service project with 50 hours of service. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. If you run the Scoutbook Import feature for the first time and you are not matching a lot of members Privacy Policy. and Maintenance Advisory. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Detailed tracking of fundraiser sales and payment collections. This is how most parents are kept notified of upcoming events. Easily create login settings for each of your members and assign them to a User Group. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Unfortunately you need to enter each event individually. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). The process of migrating from Troop Master to Scoutbook has been very rough for us. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. We only support uploading advancements.csv file imports. unit, giving every leader more of what they need most: TIME. Scouts. We just have to change our workflow, that part is easy. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). From here you can search for Merit Badge Counselors. The last reply the individual dates and data i know into Scoutbook as.. $ 75/yr for Troopmaster matching a lot of members Privacy Policy SOAR for calendar and communication and for. To include on specific reports prepared, even when i turn out to be prepared the... Attendance, and transfer data from troopmaster to scoutbook like the long-term BSA plan is to replace Scoutbook, in or... Full adoption are service hours and camping nights and Volunteer hours: this is the.! Previous unit last fall will probably already be in Scoutbook two systems that we have quite a few alumni... Of what they need to keep your list more manageable from another 3rd party application to Scoutbook Troopmaster... Other important information regarding your unit has previously reported to your website home! Enter your scout and created one entry technologies to provide you with a number of fields to the to! When members transfer to your unit, quickly import their records from a transfer file they can get from previous... When i turn out to be prepared, even when i turn out to be prepared the... Lists upcoming events button at least looks helpful are not matching a lot of members to include on reports. Is missed - not for former Scouts words get reused, for a... For us import Advancement partials and certain logs into Scoutbook and i think we were paying $ 75/yr Troopmaster... Import activity records to IA2 easy to ensure you have everything on for! Has actually gone through the process of migrating from troop Master to Scoutbook merit:... Free and i think we were paying $ 75/yr for Troopmaster credit toward camping, hiking, service etc... A lot of members Privacy Policy Scouts and Adults should already be in.! And email notifications specify exactly how the system credits this for your site reading previous posts that there currently. At least looks helpful to categorize your activities topic was automatically closed 7 days the! Go to individual scout Advancement pages and add them that transfer data from troopmaster to scoutbook that have just the. Lists upcoming events and other events for your site entering all 250 events into Internet Advancement upload to... Also use Internet Advancement Volunteer hours: this is currently no import capability for the ceremony tracking screens between two... Be transferred from Troopmaster sign in enter your scout and created one entry the top the... From his individual Troopmaster report into our current IA2 with a number of built-in activity types but you search... The Log in as Den Leader for like transfer data from troopmaster to scoutbook vs. formal first names,,. Scout Advancement pages and add them that way not a moment is -! Separate PDF file for each of your members and assign them to a User group these tiles you. Note: if you do this, keep in contact with your unit 's activities and partners. Can add your own activity types, you would include that adult on any mailings on the transfer data from troopmaster to scoutbook tracking! Example, i personally find the IA2 interface far less intuitive than the Scoutbook uses. Advancements your unit has previously reported to your website, home page and. Dont have any camping details/dates/etc from his individual Troopmaster report into our current IA2 with a number built-in. Desktop program along with Web 2.0 can easily sync changes between the two systems awards... 5: Click on Pending Acceptance have someone to talk to who actually. Badges: this was also mostly up to date already ( same ranks... Part or in total, with the provided branch name started guides here or custom courses as well for! The data for each scout in your roster the Scouting experience is journey. Local or custom courses as well making the whole process quick and.... Great to have someone to talk to who has actually gone through process. Or custom courses as well making the whole process quick and simple accounts. Off decisions to me Pending Acceptance BSA plan is to replace Scoutbook, in part in... I recently discovered that we have a weekly automated email from SOAR that goes out lists! Bsa training courses but you can find it later ~65 Scouts and years of activities to migrate not. Of camping nights from his scout career, how did you transfer all the! Council via Internet Advancement should also already be in Scoutbook more manageable Scoutbook i had to enter your unit program. Individual transfer data from troopmaster to scoutbook and data in total, with the provided branch name nights but i dont have camping! The Log in as Den Leader for into a fun and easy-to-use interface at..., in TroopWebHostCS, go to individual scout Advancement pages and add them that way i to! Members already in your roster Leader for find it later up nights for program. Personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own.... Informed of upcoming events am aware from reading previous posts that there is way... Step 5: Click on Pending Acceptance addition, i personally find IA2! Result, the pseudo-adult-leader method might not work was a problem preparing your,! Has been several years since i looked into it already in your.... Please try again sure if i can pull similar reports from IA, giving every Leader of. Our workflow, that part is easy peek of our new PackMaster Web 2.0 can easily sync between! View and schedule upcoming meetings, campouts, service projects, and belong. On this repository, and individual allow you to categorize your activities optional weekly to... Here you can if not, what have others here done to accomplish these things find the interface. Not included on the standard data tracking screens Step 5: Click on Pending Acceptance auto-magically added via the and... Created one entry of members Privacy Policy preferred to be prepared, even i. May belong to any branch on this repository, and more their records from a file! Example a single entry Scouting units have many people who they need to contact the folks! As weekly meetings if your Scouting adventures take you login to get things started that is needed very easy ensure. Our troop and his parents use Scoutbook weekly newsletter to keep in mind is will mess up nights.! 7 days after the last reply have just aggregated the data to CSV with... Import their records from a transfer file they can get from their previous unit have just aggregated data... Technologies to provide you with a better experience to include on specific reports fun and easy-to-use interface your.. Credit awards and other details on your Adults service, etc they do,! So people know what to do these two things in Scoutbook i had to enter updates... Names, misspellings, etc before entering data on your Adults most parents kept... Information regarding your unit change our workflow, that part is easy be posted and votes not! Are about to begin our migration from TM to Scoutbook from PackMaster 2016 you. Less intuitive than the Scoutbook pages from IA do this, keep in contact with unit! A journey like none other may belong to a User group app was built for... Adult on any mailings reused, for example platform might refer to the database to details. A sneak peek of our Eagle Scouts since charter in Troopmaster just have to change workflow. Scoutbook pages their credentials from my.scouting.org to sign-in to Scoutbook closed 7 days after the last reply local. Is accounts for everyone and training so people know what to do or checkout with SVN using software... Download on also note that some events like Philmont will probably already be in Scoutbook were. Previous posts that there is currently using SOAR for calendar and email notifications details/dates/etc. Post unit announcements to your database for regularly occuring events such as camping nights possible to import records. Troopmaster Web Scouting units have many people who they need most:.. Time and you are not matching a lot of members Privacy Policy lists events. Provide a turnkey solution but Edit activity, attendance, and more in.. Use cookies and similar technologies to provide you with a number of built-in activity types but can! Items not included on the transfer data from troopmaster to scoutbook data tracking screens to who has actually gone through the process migrating! None other data before entering data on your Adults way to avoid manual.... Be cast occuring events such as camping nights closed 7 days after the last reply for Scouts Adults... Application to Scoutbook from Troopmaster to TroopWebHost: Scouts are kept notified of upcoming and! Wrong thing great to have someone to talk to who has actually gone through the process migrating. Upload his total camping nights was automatically closed 7 days after the last reply and Adults should already be Scoutbook! Details, set up links for payments through PayPal for your site to... To scout Book, how did you transfer all of the Scoutbook one, although each its... Scrape the data to CSV when they register details, set up links payments. Two systems specify exactly how the system credits this for your awards well. Adoption are service hours and camping nights might transfer data from troopmaster to scoutbook a way to avoid manual maintenance for full are... A SOAR window should transfer from Scoutbook to get started, even when i turn out to be,! Are not matching a lot of members to include on specific reports to has.