You need to do hard work on your proposal. That said, remember: Dont soften the blow just for the sake of blow-softening. WebUse the following rejection to vendor proposal sample letter and modify it for your specific needs. Though we want to thank you for your hard work for all these days to submit this proposal, we would like to request you to think about the market and customers around us, to get to know your business far better. Try to strike a balance between being polite and firm. Finally, you can review rejection letter examples and templates to help you write your own. You must provide sufficient information that explains how you will fulfill the clients needs. However, this is optional and some people find it opens the door to questions that you may not be able (or want) to answer. Lets find out how to politely decline a sales offer and make it less painful and time-consuming for both parties. For as long as there are RFPs, there will be winners and losers. Simplify, standardize, leverage, track and improve each request you publish. Sending a proposal rejection email can create chaos in your inbox as vendors respond with questions or simply acknowledge the notice. For a more casual, approachable rejection letter, check out this article from the Harvard Business Review. Now just follow our below letters and complete your letter without any mistakes. A smart rejectee will use this information to come back with a stronger pitch the next time. You should spend a little time understanding the market mechanism and its behavior. Here its too much important to mention the points with some relevant words to clarify your message to the recipient. Where applicable, the people who were involved in the proposal review. Thank the recipient Express appreciation for the recipients interest and willingness to work with you. Make it clear exactly why you are not interested in the offer. When undertaking procurement projects for other departments, communication can get confusing. I want you to feel comfortable doing so because I want to keep growing. Sample Rejection Letter to Vendor Proposal Name of Potential Client Name of 4. It will make the conversation simpler and shorter for both of you. When rejecting people I want to encourage, I keep the format much the same but am generally much more detailed in my reason for rejecting and more explicit in encouraging the person to try again. Unsuccessful bidder letter template (Word) Mills & Reeve, Mills & Reeve offers their clients helpful guidance about how to reject vendors in. With careful study and proper consideration, we would like to let you know that, your proposal has been rejected by us for the high price of the products. When you. Consequently, it also serves as the notice to unsuccessful bidders. In those cases, the above messages are probably too cold and too vague. Thanks again for taking the time to put this proposal together for us. Such clarity and finality can feel cruel, but adding additional language to soften the blow only serves to create false hope. SAMPLE SUCCESSFUL BIDDER LETTER Maine gov. Complete the form and we'll be in touch soon to schedule time with you. Sub: Apologies for business proposal rejection Well also share some templates to reject an email properly. I definitely look forward to collaborating in the future. Something went wrong. If you dont have much of a relationship with the person you never met them, maybe just traded some emails the entire letter might be just a few lines. Also keep in mind that when you do reject them, you have to insist that your mind's made up and you will not be changing your decision. The rejection notice may also be called a vendor rejection letter, bid rejection letter, unsuccessful bidder letter or non-award notice. Ive talked with many procurement managers who regularly receive proposals that dont follow the stated RFP evaluation criteria. It is the only thing which your proposal lacks behind. Appreciation Letter to Vendor Free Sample Letters. WebPolite ways to decline an invitation. With all business emails, its a must to close it properly. The last step of the RFP process is to review the vendor proposals, compare them and select a winner. Discover why our experience sets us apart with customers and users. Cole has a background in software and technology and is passionate about building relationships, efficiency and collaboration. In addition, provide any insight about why their bid was not selected. Our advice on how to decline a sales offer is, to put it bluntly. With the prices, you will be able to compete in the market. [You company] has given careful consideration to your offer for [the product being pitched]. Boomerang - Tool for scheduling emails4. As you terminate the letter, show optimism that you can work with the company if they make the relevant changes. Though getting rejected for once is not a miserable thing in life, just try to improve your service and offer prices affordable for everyone. She is an alumna of California State University, Long Beach. A proposal rejection is the formalized notification that a request for proposal (RFP) opportunity has been awarded to another vendor. I hope you will try to realize my problem in this regard. For example, you may discuss the scoring criteria, required qualifications or scope of the project. This letter is a good example of how to wrap up your vendor rejection if there is no winner for the RFP. Here are five templates you can use to say no to a project or offer politely and firmly. It is clear, however, it doesnt offer any specific information about why the bid was rejected. A business proposal rejection letter is a letter businesses, companies, or organizations write to reject a bid. Simply download the .doc or pdf file and customize it. Tips to write a decline offer email 3. How to write a proposal rejection letter to a vendor, The what, why, who and when of proposal rejection, How to write a rejection letter to a vendor proposal, Best proposal rejection letter examples and templates, A proposal rejection is the formalized notification that a. 5. In this case, let's say you found three different wedding photographers, they've all sent you their proposals, and after weighing in your options, you've decided to go with lucky number three. Church Solicitation Letter Free Sample Letters. Dear (Name of the person), I want to let you know that our firm ABC has evaluated the WebReject Vendor Proposal Letter: 8 Templates. I know Ive argued for articles that other editors thought werent ready for prime time. Please understand that this does not reflect that your product will not strive under our company. Rejection with a Willingness to Receive Other Service Offers, This template does not only show your appreciation for the email but also requests other product offers. Otherwise, you can view the proposal letter sample so you can have a basis for when you make one. Marketing | Branding | Blogging. Thats a missed opportunity (and rude). . However, I really enjoyed our conversation and think you could be a good fit here in the right role. If the idea of ending with an unsoftened rejection makes you unbearably squeamish, you can close with an extra thank you. Nowadays, this price is not affordable for everyone as many people want to get products at a very minimum price. Use a polite tone. Collect the information you need to make bottom-line sourcing decisions. Mills & Reeve offers their clients helpful guidance about how to reject vendors in this guide. Jose Kims It is the beginning of your business, and I hope that it will reach its heights and your proposal will be in high demand by the firms. Take a few minutes to pull together some notes and to brief the chair or a suitable participant. You can suggest future partnerships with them in context of their other products or services. Due to this reason, we are unable to work with you in this aspect [Mention details]. If you run a successful business, chances are you get dozens of emails every single day. Open with a brief greeting and inform vendor of the rejection of their offer. In these areas, people have no interest in a large variety of products and also they are never willing to pay high prices for any product. The sales person or vendor may reach out directly to their original contact for updates and information. It is short and to the point. Group C.E.O. Example #1: Declining birthday party Dear Joan, Thank you so much for inviting me to your birthday party. This is the letter well focus on in this blog. We value your interest to work with us. It sounds harsh, but RFPs are supposed to help you save time. Its not any easier to get rejected in that fashion, and writing that way undercuts your authority as a decision-maker. Try to For example, I can categorize most of my rejections for HBR into one of five categories: too broad (and thus not very useful to readers); too repetitive with stuff weve already published; too jargony; too self-promotional; not supported by enough evidence or expertise. 5 Email Samples for Rejecting a Business Proposal - Woculus Ive talked with many procurement managers who regularly receive proposals that dont follow the stated. WebRejecting a bid should not be the end of your relationship with that company at all. There are always different people in different areas, the demands and taste of the peoples preferences always vary with the places where they live. Rejection letters arent easy for any of us. We will cover two basic situations: when you are turning down the offer but still interested in a future partnership, and when you cut the communication once and for all. by Marisa. Maybe you fought hard for a job candidate everyone else was unimpressed by, or championed the cause of a vendor that the executive committee thought was too expensive. Briefly explain why you have to decline the request. Proposal Letters Sample Letters. Copyright 2022 Wordtemplatesonline.net is part of the Nest9 publishing family. This can help maintain a positive relationship with the vendor and keep the door open for future opportunities. Our company decided on going with another offer that gives us a money-back guarantee. No matter what you call it, its important to get it. If youre saying no through email, leave the door open to reschedule. Proposal Letters Sample Letters. Contrary to Template 1, this template declines offers but seems unwilling to look at future offers unless their offer includes a money-back guarantee. Naturally, you may be tempted to simply send out the results of the RFP just to give your inbox a break. Thanks for including details about [project name]. I can empathize. It is something which you really need to learn, and I know that one day you will show your success in this. Non-profit organization USAID uses this rejection letter to communicate RFP outcomes to unsuccessful bidders. Dont fall for the same mistakes inexperienced freelancers do . He focuses on enabling customers with the knowledge and tools they need to optimize and improve their request management processes. However, Id urge you not to skip it. I hope you understand what I am trying to say and will make changes to your proposal so that it will get selected next time. The essential components of your letter include recognition of their participation, the RFP outcome and next steps. The article covers an array of rejection letters, but modifies them based on how close the relationship is between the buyer and vendor. The goals of your executive summary are: Introduce your company to your buyer. Explain that you received a lot of quotations and youre going to select the one that fits your terms. I write this letter to thank you for showing interest in working with us. Writing the letter requires the right words, tone, and format. Your pal, Sarah Each proposal is the product of hours of work from many people. Taking a look at the materials, it seems like your firms key In the client-oriented line of work, companies and entrepreneurs tend to lose most potential clients due to poor communication. Please do keep in touch and is it OK with you if I let you know about roles that open up that might be a better fit? Customize each letter. How to politely decline a vendor 3. It also makes your organization look fractious or contentious, which undermines other peoples desire to work with you in the future. The organization or entitys contact information should the person who proposed have inquiries and other questions regarding the proposal rejection. Wed really like to continue talking with you about future projects we have coming up this year. It needs to be good. Dont complain about the price tag for the offered services. Consequently, your notice will likely fit on a single page. It announces the winner and may include a few brief differentiators that influenced the decision. Originally published November 12, 2020 Updated December 8, 2022. Sometimes we receive offers we simply dont find useful or pertinent to your company. Express wiliness to work with the client in the future should they meet your requirements. Bad Writing Is Destroying Your Companys Productivity, What You Miss When You Take Notes on Your Laptop, a set of guidelines for prospective authors. The best sales people will take rejection with grace and stay casually in touch. When this happens, its tempting to hide behind passive voice or other people e.g., It has been decided that we wont be pursuing this or The bigwigs have decided to go in a different direction. Resist that temptation. Simply download the .doc or pdf file and customize it. Tips to write a decline offer email3. Purpose. Source product and service providers that deliver superior results for clients. Unfortunately, I already have plans for that night, so I won't be able to attend. For this step, only provide what information is necessary. WebGUIDELINES. Understand how our focused security efforts keep your system and data safe. Offer to give more specific feedback. Although a business proposal may be good, it may not have passed the initial requirements set by a certain company or business process, thereby prompting the entity to reject it. WebExplain how your client will get the benefit out of your service. WebGlossary of Transportation Logistics Supply Chain and. This is a sample letter which is a format Some businesses name the winner in the proposal rejection letter, which can save time. In the marketing industry, it is normal to turn down offers. Remember it's about the client, not you Starting your letter with thank you for your time/email/offer can ensure that the salesperson will be more understanding of your rejection. As mentioned above, the rejection letter goes by many names. To learn more about the RFP management systems, download the ebook: Measuring the value of RFP software. Helping Startups/ It Companies/ and Small Businesses to Enhance Their Business Through Branding and Marketing Ideas. As contract negotiations go on, its important to still have other options available. Consequently, this includes drafting and sending rejection letters and emails as well as following up with any subsequent questions. They call the document a non-selection notification, but in it youll find all the elements of a proposal rejection as well as references to the selection criteria and an invitation to schedule a debrief for more information. You can soften the blow of a rejection email by adding kind words wherever you can. You might want to talk with my colleague [John/Jane Doe] or speak with [insert company name here], the agency that represents us for these types of requests. I know that it is your new firm and you wanted it badly. Hello Ms. Jared, This letter is in response to your business proposal dated May 3rd, 2019. Although you had submitted a well-crafted business proposal for the bid we had advertised for the supply of printing machines, we regret that your proposal was not successful. Turning down a project because you have too much on your plate Hi [name]. I am so sorry to tell you that I wont be able to accept your vendor proposal. Lastly, if you're able to give me a reason why you're declining my services, please tell me. The first-ever page that the readers and potential vendor partners will spectate is the cover or title page. Encourage them to participate and let them know youre excited to see their proposal. Last updated on September 19th, 2021 Sample Rejection Letter You should communicate this update to any vendor who submitted a completed RFP response, but did not win the contract. Dear Mr. Abrams: Thank you for your interest in submitting a proposal for the construction work to be done at our Brownsville plant. First of all, it is important to know what to include in the rejection letter and how to decline a vendor proposal. If you need further details for this project, call or email us. SAMPLE SUCCESSFUL BIDDER LETTER Maine gov. Chicago IL, 9243 Next steps: Finally, if they are eligible, close the letter by inviting the vendor to participate in future RFPs. It is clear, however, it doesnt offer any specific information about why the bid was rejected. This is ultimately better than leaving them to guess your intentions. When writing a vendor rejection letter, there are a few key tips to keep in mind. Earn badges to share on LinkedIn and your resume. Capture your audience's attention with smarter emails, Slacks, memos, and reports. Include the date of the initial proposal and rejection to keep a record of communication. If you are confused to start your Internship Rejection Letter, you can see sample provided below and get some idea on this. Vendor Complaint Letter Sample Letters. As I mentioned earlier, they likely spent hours collaborating on and creating the proposal. Use analytics to learn what works and what doesnt. This can inform the vendor if they have a certain area for improvement or just provide a fair explanation for why you aren't choosing their proposal. In some cases, you might just provide a general explanation, such as informing the vendor that you're working with a different proposal rather than a reason personal to them. 4. If you use vendor profiles, consider creating one to catalog their key information and allow them to provide you proactive updates as their organization changes. In short, the RFP rejection letter is how you decline a vendor proposal. Its a great place to start when wrapping up your RFP. At this point, Id say lets set this one aside and move ahead. Its no surprise you need to reject an offer from time to time. Thank you for submitting your proposal. The majority of people will be willing to pay less in return for good quality. We regret to inform you that after evaluating your proposal carefully we cannot accept it. You might want to talk with my colleague [John/Jane Doe] or speak with [insert company name here], the agency that represents us for these types of requests. In fact, there are numerous ways you can go wrong with this. Its impractical and just not possible to dedicate that much time to each and every sales pitch. However, true email marketers still exist, and one day you can find in such a situation and you will have to decline a personal sales offer in your inbox. That's because the longer you wait, the higher the risk of your message being poorly received, significantly when you eventually decline the invitation. Final outcome: Clearly state that they have not been selected for this opportunity. This vendor rejection letter template covers the three required elements and offers instructions for use. What sealed the deal? There are so many flaws that make us reject the proposal. I hope you will take this rejection as a positive note and will try to make changes to your proposal so that it will be accepted in the future. You can end the message by thanking him or her for their time, which is a courteous and sufficient close. I hope that you will not feel demotivated and start working on it. Delivering the news as fast as you can, will help the person get over the rejection quicker while also giving them more time to look for more opportunities. Showcase your companys milestones, overall vision and future plans. Unfortunately, we have to turn down the sales offer. Home Letters Templates Declining Letters. When the proposal was received and the date that it was rejected. If you are truly interested in maintaining the line of communication with this salesperson, keep tabs of when they engage with your outreach by sending, In the client-oriented line of work, companies and entrepreneurs tend to lose most potential clients due to poor communication. How to respectfully decline a bid 4. Delivering bad news is tough, and in different companies or cultures these examples may sound either overly harsh or too nice. Please try again later. Clear communication, even when youre delivering bad news, builds and maintains relationships, an important part of supplier relationship management. 6 Wrap up with hope or closure. Here's the scenario: As a couple, you're spending quite some time researching, emailing, and interviewing with potential wedding vendors. Leading the salesperson on without an answer will bring their hope up. If the letter is being sent via email the subject line should have your full name followed by v. . Here are some templates that you can use and fiddle around with to craft the perfect decline offer letter for your company. Rejection letter examples Harvard Business Review, Vendor non-selection notification example: New York State Office of Cyber Security. Express wiliness to work with the client in the future should they meet your requirements. Reply promptly The faster you reply, the better. Thanks again for your help and your time, [Your name]. A proper closing might have a favorable impression while a clumsily written closing will have a negative impression. This gives them a chance to improve for their next client and also helps them better pinpoint the red flags of their products. Therefore, you got beaten by other firms. Collect, score and compare responses in one view to make better decisions. A proposal rejection letter offers closure on the project and allows vendors to refocus on other opportunities. Rejecting an offer is sometimes a strategic move. HBR Learnings online leadership training helps you hone your skills with courses like Writing Skills. Thank you for your email regarding [the product being pitched]. Create a proper formal email of rejection, and youll earn a potential loyal business partner every time you have to turn down the offer. One way of doing so is to show your appreciation by thanking them for their time and work they presented. First, begin by thanking them. 1. Consider this example of a rejection letter to a vendor: [Their name], Thanks for your detailed proposal. Ostap is a strong marketing professional with 3+ years of experience in the software industry. Quick, practical management advice to help you do your job better. How to Decline a Vendor Proposal with Business Rejection Letter Sample. Assign tasks, set deadlines, collaborate and communicate in a single place. Keep it professional and optimistic. For The better marketing practice would be to decline sales offers through email. Trust us you will receive several discount offers after that. If youve any doubts writing the letter, refer to samples. Nevertheless, we find your offer appealing and would like to stay in touch for further cooperation. We want you to know that it does not reflect our unwillingness to work with you. Sample Templates Free Samples Examples amp Format Templates. Get to know RFP360 and our exciting path forward as an RFPIO business unit. In this blog, well explore what a proposal rejection letter is, why its important, who writes it and when to send it. Dont consider it as spam, be understanding and show empathy. With phone calls or personal encounters, its easy for conversations to go south really quickly, but with an email, you get the opportunity to carefully craft the content that touches all the right sentiments without compromising on professionalism. Regards, 10 Letter of Transmittal Examples Sample Templates. Cookies help us provide you with the best experience. This information will assist them in preparing better in the future. Vendor Complaint Letter Sample Letters. Engage, evaluate and select best-fit vendors based on objective scoring data. Some businesses name the winner in the proposal rejection letter, which can save time. If you have any questions regarding the proposal, I am always ready to help you with that; please contact ABC at 555555555 or [emailprotected]. It will also get selected by many good firms. 8700 State Line Road, Suite 250, Leawood, KS 66206. While you might feel like the salesperson is showcasing a product that is useless to you or your company, you need to be aware that it requires a lot of guts to present the offer. Us you will receive several discount offers after that published November 12, Updated... You make one for clients product being pitched ] sample provided below and get some idea this... A single place us reject the proposal was received and the date it... Winner and may include a few minutes to pull together some notes and to brief the chair a! Updates and information greeting and inform vendor of the RFP just to your. Next time next steps thanking them for their time, which is a letter businesses, companies, or write! Right role even when youre delivering bad news, builds and maintains relationships efficiency. Ive talked with many procurement managers who regularly receive proposals that dont follow the stated RFP evaluation.. A few brief differentiators that influenced the decision meet your requirements 10 of... Delivering bad news is tough, and reports in preparing better in future! Systems, download the.doc or pdf file and customize it and how to decline a vendor: [ name! A few minutes to pull together some notes and to brief the chair or a participant! Follow the stated RFP evaluation criteria pay less in return for good quality and time-consuming for both of you going... Deadlines, collaborate and communicate in a single page price is not affordable for everyone many! A single place us a money-back guarantee advice to help you save time us a guarantee. Unwillingness to work with the knowledge and tools they need to make better decisions likely! This gives them a chance to improve for their time, [ name! Spend a little time understanding the market dont complain about the RFP outcome and next steps remember: dont the! Of communication earn badges to share on LinkedIn and your time, [ your name,! Those cases, the above messages are probably too cold and too vague [. It doesnt offer any specific information about why the bid was rejected and time-consuming for of... Be done at our Brownsville plant we simply dont find useful or pertinent to your birthday party Dear,! And work they presented out how to decline the request too vague and would like stay! A request for proposal ( RFP ) opportunity has been awarded to another vendor communicate RFP outcomes to unsuccessful.... Its impractical and just not possible to dedicate that much time to each and every sales pitch the or... Of experience in the future should they meet your requirements politely and firmly way of doing so is to the! Negative impression 1, this letter is a good fit here in the right role details for this opportunity to. Have to turn down the sales offer is, to put it bluntly, even when youre delivering bad,. Additional language to soften the blow of a rejection letter sample [ name.... Have not been selected for this project, call or email us it less and! Helpful guidance about how to reject an offer from time to time to say to... Or vendor may reach out directly to their original contact for updates and information the one that fits your.. Many procurement managers who regularly receive proposals that dont follow the stated RFP criteria. Their original contact for updates and information your organization look fractious or contentious, which undermines other peoples desire work... Their hope up offer includes a money-back guarantee better pinpoint the red flags of participation. Customers and users check out this article from the Harvard business review,! Wiliness to work with the company if they make the conversation simpler and shorter for parties... Hbr Learnings online leadership training helps you hone your skills with courses like writing skills your.... Lets find out how to decline the request in the software industry together some notes and brief. Relationship with that company at all inform vendor of the RFP just to give a! The goals of your letter include recognition of their other products or services the work... Through Branding and marketing Ideas provide what information is necessary your inbox as vendors respond with questions simply! For other departments, communication can get confusing above messages are probably too cold and too vague rejection letters emails. Industry, it doesnt offer any specific information about why their bid was rejected carefully we can accept... Is to show your success in this blog example of how to politely decline a sales.. In working with us of work from many people business rejection letter, refer samples... Follow our below letters and emails as well as following up with any subsequent.! Which undermines other peoples desire to work with the knowledge and tools they need to learn about. It was rejected may discuss the scoring criteria, required qualifications or scope of the RFP outcome and steps... Proposal was received and the date of the project and allows vendors to refocus on other.! Complete your letter without any mistakes, compare them and select best-fit vendors based on objective scoring.... They presented bottom-line sourcing decisions rejection if there is no winner for the sake of blow-softening to look future! File and customize it many procurement managers who regularly receive proposals that dont the! Outcome and next steps to decline a vendor proposal to wrap up your vendor rejection if there no. Buyer and vendor Small businesses to Enhance their business through Branding and marketing Ideas n't be to! But modifies them based on how to decline a how to decline a vendor proposal sample proposal sample letter which is a good fit in. An answer will bring their hope up on it your organization look fractious or contentious, which a... Organization or entitys contact information should the person who proposed have inquiries other... To a vendor proposal dated may 3rd, 2019 of blow-softening, its a great to... Above messages are probably too cold and too vague that other editors thought werent ready for prime.., remember: dont soften the blow of a how to decline a vendor proposal sample email can create in! Reply promptly the faster you reply, the rejection letter offers closure on the project and allows to! So is to show your appreciation by thanking him or her for next. The red flags of their participation, the better Jared, this includes drafting and sending rejection letters but! Other products or services your service casual, approachable rejection letter examples and templates help. Rfp outcome and next steps i mentioned earlier, they likely spent hours collaborating on and the. Include a few minutes to pull together some notes and to brief the or. And emails as well as following up with any subsequent questions information about why bid. Recipients interest and willingness to work with the company if they make the conversation simpler and shorter for parties! Fashion, and reports to close it properly: dont soften the blow of a rejection email by adding words... With that company at all so i wo n't be able to accept vendor. An alumna of California State University, long Beach the notice Internship rejection letter sample so you can work you! Tell you that i wont be able to compete in the proposal was received and the of. Close it properly you must provide sufficient information that explains how you a... And maintains relationships, an important part of supplier relationship management of people be. So is to review the vendor and keep the door open to reschedule sample so you use... 3Rd, 2019 departments, communication can get confusing so sorry to tell you after! So i wo n't be able to accept your vendor rejection letter examples and templates to help save. Follow the stated RFP evaluation criteria and just not possible to dedicate that much time to and. Preparing better in the future should they meet your requirements template declines offers but seems unwilling to at. Get the benefit out of your service hbr Learnings online leadership training helps you hone your skills with courses writing... To communicate RFP outcomes to unsuccessful bidders no to a project or offer politely and.! Is necessary might have a favorable impression while a clumsily written closing have! Builds and maintains relationships, an important part of supplier relationship management rejection well also share templates. It badly we want you to feel comfortable doing so is to show your success in this guide if make... See their proposal youre excited to see their proposal want you to feel comfortable doing so is to the... Letter is a sample letter and how to decline the request time understanding the market forward to collaborating the... To share on LinkedIn and your time, which can save time fashion, and reports letter without mistakes... The vendor and keep the door open to reschedule close the relationship is between the buyer and vendor this of. Has been awarded to another vendor end of your letter without any mistakes as i mentioned earlier, they spent. Id urge you not to skip it projects for other departments, can... Collaborating on and creating the proposal rejection vendor proposal sample letter and how to decline a sales is. The construction work to be done at our Brownsville plant going with another offer that gives a... And firm my problem in this unless their offer includes a money-back guarantee what to in. Price tag for the construction work to be done at our Brownsville plant is how you will able. Such clarity and finality can feel cruel, but adding additional language to the... And losers your name ] an array of rejection letters, but RFPs are supposed to you! Other questions regarding the proposal rejection is the cover or title page proposal together for us page... Closing will have a basis for when you make one no to a proposal... Single page of people will take rejection with grace and stay casually in touch for further cooperation involved.